ECE admin assistant
Novastar Kids Co provides private educational service to children ages six weeks to fourteen years. The service includes child care, preschool, kindergarten, elementary-secondary education, summer camps, special events, enrichment classes, and after- school program. The foundation of our service is the continuity of care and education. Novastar’s unique educational program is focused on Science, Technology, Engineering, Arts, and Math (STEAM) curriculum, and World Languages fluency. Our teaching methodology is anchored in whole child and project-based learning approaches. Novastar vision is becoming community hub where children and families grow and learn together reaching their unique personal potential. Our values of community, innovation, and life-long learning are the principles for our company’s philosophy, operations, and service. The service is provided with integrity, rigor, and empathy.
Job description
FLSA: Non-Exempt
SALARY SCHEDULE: Competitive
BENEFITS: Our employee benefits package includes paid vacation, childcare benefits, medical/dental/vision insurance, pension plans, loyalty points, tuition reimbursement performance bonuses.
SUPERVISOR: HR Manager, Director
SUMMARY: Manage the front office for a childcare center, inclusive of administrative, supervision, and compliance duties.
DUTIES AND RESPONSIBILITIES: The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job.
PROVIDE ADMINISTRATIVE SUPPORT
• Provide support to Director and Director Assistant for center’s daily operations according to the center’s policies and procedures.
• Provide support to Director and Director Assistant to facilitating student- related policies and procedures, parent communication, teacher
communication, daily attendance, health and safety procedures and policies. [Daily]
• Maintain records for students’ attendance, health, and learning progress. [Daily]
• Maintain daily and weekly staff schedule. [Daily]
• Attend and participate in professional development trainings. [According to PDplan]
• Perform other related duties as assigned or requested. [Daily]
COMPLIANCE OVERSIGHT
• Maintain knowledge and understanding of all federal, state, and county regulations related to childcare. [Ongoing]
• Provide support to Director and Director Assistant to ensure adherence and compliance with all federal, state, and county regulations related to childcare at the center and each classroom. [Daily]
• Maintain all required documentation related to compliance with all federal, state, and county code and regulations. [Ongoing]
STAFF MANAGEMENT AND SUPERVISION
• Assist HR Manager in new hire onboarding, training and maintenance of records. [Per need]
PROVIDE CLIENT SUPPORT
• Evaluate and maintain client communication for new and enrolled students.
[Daily]
• Conduct center’s tour and orientation for new clients. [Per need]
• Address client concerns and conflicts in collaboration with the center’s administration. [Per need]
PROVIDE CURRICULUM AND INSTRUCTION SUPPORT
• When necessary, oversee the day-to-day operation of a classroom such as preparing class materials and toys, student discipline, addressing parent complaints, daily attendance, daily anecdotes/progress notes, correspondence books, proper food handling and sanitation practices, tending to student’s personal needs, etc.
• Maintain departments’ materials and supplies lists as needed and according to school and regulations guidelines. [Per need]
MINIMUM QUALIFICATIONS:
• Associate degree.
• Foundational knowledge and skills in office equipment and software.
• Excellent interpersonal relations skills.
• Ability to follow all Federal and State licensing rules and regulations.
• Advanced verbal and written communication skills.
• Advanced ability for creativity, critical thinking problem solution.
• Ability to work independently and collaboratively with others.
• Ability to work cooperatively with an interdisciplinary special education team, as well as with other professionals.
• Ability to implement behavior modification techniques.
• Ability to diffuse and manage volatile and stressful situations.
• Ability to maintain confidentiality in all aspects of the job.
• Criminal background check and fingerprinting required for hire.
REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:
All certifications, licenses, and registrations must be valid and unexpired.
• Colorado Department of Human Services Early Childhood Teacher certification.
Colorado Shines PDIS 3.0 Level 3.
• All mandated by Colorado Department of Human Services and Early Childhood
Department trainings and certifications.
PREFERRED QUALIFICATIONS:
• Bachelor of Arts degree in Early Childhood Education or equivalent.
• Three (2) years of early childhood teaching experience.
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
PHYSICAL AND MENTAL DEMANDS & WORK ENVIRONMENT:
• Multitasking.
• Heavy physical effort.
• Lifting up to fifty (50) pounds.
• Frequent bending, squatting, reaching, and climbing.
• Eye/hand coordination.
• Visual concentration.
• Prolonged standing and walking. Overhead work.
• Occasional lifting, pulling, and/or pushing.
• May be required to assist students with custodial needs (feeding, toilet).
• May work outdoors when monitoring student activities.
• Normal school environment that may include potential outbursts of behavior.